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Search Results for: "Procedure"
Found 67 results (66 SOP, 1 FAQ)
FAQ Results (1)
What should I do if I get into an accident?
Immediately notify law enforcement, your NCOIC, and the GSA Fleet Manager. Complete all required forms (SF 91, SF 94) and submit them within 48 hours. See Chapter 4 and the Accident Reporting Procedures section for full steps.
SOP Content Results (66)
INTRODUCTION
CHAPTER 1: INTRODUCTION 1-1. Purpose This standard operating procedure (SOP) provides standardized procedures for the use of Government Services Administration (GSA) vehicles obtained through a term lease plan provided by GSA and assigned to the Florida Recruiting and Retention Battalion (RRB).
Purpose
1-1. Purpose
Purpose
1-1. Purpose This standard operating procedure (SOP) provides standardized procedures for the use of Government Services Administration (GSA) vehicles obtained through a term lease plan provided by GSA and assigned to the Florida Recruiting and Retention Battalion (RRB). Procedures herein are applic ...
Reference
1-2. Reference
Reference
1-2. Reference a. AR 58-1: Management, Acquisition, and Use of Administrative Use Motor Vehicles b. AR 600-55: The Army Driver and Operator Standardization Program (Selection, Training, Testing, and Licensing) c. AR 385-10: The Army Safety Program d. AR 735-5: Relief of Responsibility and Accountabi ...
General
1-3. General
General
1-3. General a. Government -owned and/or leased vehicles will be used for official business only in accordance with AR 58 -1 guidelines. The use of GSA -leased vehicles is a benefit that must be closely monitored to preclude fraud, waste, and abuse. Since all members of the RRB have occasions to use ...
Responsibilities
1-4. Responsibilities CHAPTER 2: OPERATION
Responsibilities
1-4. Responsibilities a. Battalion Commander (1) The BN Commander has the overall responsibility to authorize, distribute, and oversee operational procedures regarding GSA -leased vehicles. Authority for domicile -to- duty (DTD) rests with the BN Commander or his designated representatives. Safety o ...
Operation of GSA Leased Vehicles
2-1. Operation of GSA Leased Vehicles
Operation of GSA Leased Vehicles
2-1. Operation of GSA Leased Vehicles a. Operation of the vehicle is restricted to personnel assigned to the RRB. NGR 601 -1 details the use of GSA vehicles. The Battalion Commander is the only approving authority
Official Use of GSA Leased Vehicles
2-2. Official Use of GSA Leased Vehicles
Official Use of GSA Leased Vehicles
2-2. Official Use of GSA Leased Vehicles a. The use of GSA vehicles is restricted to official use only. Unofficial use is strictly prohibited. Official use constitutes travel essential to the successful completion of the military mission and consistent with the purpose for which the vehicle was acqu ...
Fueling
2-3. Fueling
Fueling
2-3. Fueling a. Only regular unleaded fuel (87 octane) will be used unless otherwise specified. Diesel vehicles must use ultra -low sulfur diesel fuel. b. Each GSA vehicle is issued a Fleet Services card (Wright Express/WEX) tied to that specific vehicle. c. The card must not be used for (1) Fueling ...
Domicile -To-Duty Transportation
2-4. Domicile -To-Duty Transportation
Domicile -to-Duty (DTD) Transportation
2-4. Domicile -to-Duty (DTD) Transportation
Types of GSA Support
2-5. Types of GSA Support
Types of GSA Support
2-5. Types of GSA Support a. General support is provided for short -term vehicle needs, typically not longer than two duty days. Requests must be submitted at least five working days before the required date via NG FL FLARNG LIST S4. b. Emergency telephone requests must be followed up by a written r ...
Restrictions
2-6. Restrictions
Restrictions
2-6. Restrictions a. GSA vehicles will not be authorized based solely on rank, position, prestige, or personal convenience. Vehicles must be the smallest, most fuel -efficient model appropriate to the mission. (1) Official use restrictions (i) No parking at commissaries, exchanges, clubs, or non -ap ...
Vehicle Modification
2-7. Vehicle Modification CHAPTER 3: PROHIBITED OPERATING ACTIVITIES
Vehicle Modification
2-7. Vehicle Modification a. No modifications or special markings on GSA vehicles are authorized without prior written approval. Modification requests must be forwarded to the BN S4 with detailed documentation, including sketches, photographs, and cost estimates. CHAPTER 3: PROHIBITED OPERATING ACTI ...
Fueling Procedures
Only regular unleaded fuel (87 octane) unless otherwise specified. Use Wright Express (WEX) Fleet Services card assigned to specific vehicle. Contact GSA Fleet Manager at 904-823-0389 for card issues.
Prohibited Use of Tobacco Products
3-1. Prohibited Use of Tobacco Products
Prohibited Use of Tobacco Products
3-1. Prohibited Use of Tobacco Products
Headphones, Earphones, and Listening Devices
3-2. Headphones, Earphones, and Listening Devices
Headphones, Earphones, and Listening Devices
3-2. Headphones, Earphones, and Listening Devices a. The use of portable headphones, earphones, or any other listening devices while operating a GSA vehicle is prohibited, except for hands -free cellular devices.
Cell Phone Use
3-3. Cell Phone Use
Cell Phone Use
3-3. Cell Phone Use a. GSA operators shall not use a cell phone while driving unless: (i) The vehicle is safely parked, or (ii) A hands-free device is used.
Alcohol Consumption
3-4. Alcohol Consumption
Alcohol Consumption
3-4. Alcohol Consumption a. Operators shall not operate any vehicle for at least eight (8) hours after consuming intoxicating beverages. If residual effects persist, operators shall refrain from driving beyond eight hours as needed for full recovery.
Traffic Safety
3-5. Traffic Safety
Traffic Safety
3-5. Traffic Safety a. Operators must comply with all traffic codes, including: (1) Obeying traffic signs and signals (2) Watching for pedestrians (3) Adjusting speed according to weather and road conditions
Traffic Tickets
3-6. Traffic Tickets CHAPTER 4: REPORTS
Traffic Tickets
3-6. Traffic Tickets a. Operators are personally responsible for paying all traffic and parking violations incurred while operating a GSA vehicle. Operators must pay fines promptly. b. Failure to pay any citation will result in the assigned vehicle being rendered non - mission capable and returned t ...
Mileage Report
4-1. Mileage Report
Mileage Report
4-1. Mileage Report a. Operators will report mileage and vehicle tag numbers no later than the 10th day of each month to the S4. b. Reports must be accurate and timely to ensure proper vehicle tracking, usage analysis, and compliance with GSA reporting requirements.
Accident Prevention
4-2. Accident Prevention
Accident Prevention
4-2. Accident Prevention a. Vehicle accidents and injuries cause personal hardship and cost the government significant resources, including medical expenses, compensation, and repair or replacement of equipment. b. Adequate planning is essential for the efficient, economical, and safe operation of t ...
Accident Reporting
4-3. Accident Reporting
Accident Reporting
4-3. Accident Reporting a. Accident reporting procedures follow AR 385 -40 guidance. An Army accident is defined as an unplanned event or series of events resulting in any of the following: (1) Damage involving a single GSA vehicle only Vandalism (2) Acts of Nature
Incident Reporting and Investigation Responsibilities
4-4. Incident Reporting and Investigation Responsibilities
Incident Reporting and Investigation Responsibilities
4-4. Incident Reporting and Investigation Responsibilities a. Operator Responsibilities (1) Notify FHP, county, or local authorities before moving the vehicle from the accident scene. Notify the NCOIC, State Safety Officer, and JAG by phone or e -mail within 24 hours. (2) Initiate the Accident/Incid ...
Nonstandard Equipment
4-5. Nonstandard Equipment
Nonstandard Equipment
4-5. Nonstandard Equipment a. There are various types of equipment and vehicles in the possession of RRB that require higher -level skills to operate safely. These include, but are not limited to: (1) Generators (2) Large trucks towing federal equipment (3) Walk-in delivery vans
GSA Buses
4-6. GSA Buses CHAPTER 5: DISPATCHING PROCEDURES
GSA Buses
4-6. GSA Buses a. To ensure passenger safety and compliance with both state and federal guidelines. Bus operators must: (1) Possess a valid Florida driver’s license with a "P" (Passenger) endorsement (2) Not possess a "T" (No passengers) restriction b. Personnel Restrictions
Accident Reporting
Immediately ensure safety, call emergency services if needed, notify GSA Fleet Manager, complete SF-91 and SF-94 forms. Follow Chapter 4 procedures for all incidents.
DISPATCHING PROCEDURES
CHAPTER 5: DISPATCHING PROCEDURES 5-1. General 5-2. GSA Dispatch Binder CHAPTER 6: MAINTENANCE 6-1. Oil Changes
DISPATCHING PROCEDURES
CHAPTER 5: DISPATCHING PROCEDURES 5-1. General a. Dispatching is the method by which the Battalion Commander controls the use of GSA vehicles. Allowing the use of GSA vehicles carries responsibilities for both operator
General
5-1. General
General
5-1. General a. Dispatching is the method by which the Battalion Commander controls the use of GSA vehicles. Allowing the use of GSA vehicles carries responsibilities for both operator and equipment safety. b. Team NCOICs will ensure that all assigned operators properly dispatch their GSA vehicles. ...
GSA Dispatch Binder
5-2. GSA Dispatch Binder CHAPTER 6: MAINTENANCE
GSA Dispatch Binder
5-2. GSA Dispatch Binder a. Each GSA vehicle will maintain a GSA Dispatch Binder stored inside the vehicle at all times. (1) The binder will include the following documents: (i) DD Form 518: Accident Identification Card (ii) GSA Dispatch/PMCS Record
Oil Changes
6-1. Oil Changes
Repairs
6-2. Repairs
Operator Level Maintenance
6-3. Operator Level Maintenance
Driver Preventive Maintenance Checks and Services (PMCS)
6-4. Driver Preventive Maintenance Checks and Services (PMCS)
Damages
6-5. Damages
Vehicle Security and Safety
6-6. Vehicle Security and Safety
Operator Responsibilities
6-7. Operator Responsibilities
Driver Preventive Maintenance
Operators must perform daily preventive maintenance checks (PMCS). Report damages immediately. Ensure scheduled maintenance per GSA guidelines. Oil changes and repairs must follow procedures.
Licensing Requirements
7-1. Licensing Requirements
Training Requirements
7-2. Training Requirements APPENDIX A: Frequently Asked Questions (FAQ) - GSA Vehicle Use DRIVER QUICK FACTS GUIDE 24 HOUR ROADSIDE ASSIST ANCE WRIGHT EXPRESS ACCIDENT REPORTING PROCEDURES SF-91 SF-94 DD-518 DD-1970
24/7 Roadside Assistance
Wright Express (WEX) 24-hour roadside assistance: 1-866-WEX-4GSA. Available 24/7 for GSA vehicle emergencies, breakdowns, and roadside assistance.